The functional Events Coordinator is responsible for organizing and overseeing all logistical aspects of an event to ensure its successful execution. This role involves acting as the primary point of contact between clients, vendors, and venue staff, ensuring all event elements align with the client's vision and objectives. The coordinator manages everything from overseeing the event set up, client liaison, vendor coordination, on-site execution and post-event follow-up. This role requires active communication focusing on event details and logistics to create a seamless experience from start to finish. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES 

Act as the primary point of contact with clients throughout the entire event process. Build and maintain strong client relationships by providing personalized attention, listening to their needs, and offering expert advice to help them achieve their event vision. Regularly check in with clients to update them on progress, address concerns, and ensure their expectations are met. 

Work closely with clients to navigate event timelines, agendas, and themes. Develop detailed schedules and logistical plans for each event, ensuring all aspects are planned in alignment with the client’s needs. 

Oversee vendor communications, ensuring they meet deadlines and fulfill their roles during the event. 

Supervise the setup, execution, and breakdown of the event. Ensure everything is in place and that the event flows according to schedule. Troubleshoot and resolve any issues that arise during the event, ensuring client satisfaction and a smooth experience for all attendees. 

Manage special requests and accommodation are handled. Act as the point of contact for guests, ensuring that their needs are addressed promptly and professionally. 

After the event, gather feedback from the client and guests to assess the event’s success and identify areas for improvement. Ensure all post-event duties such as cleanup and equipment return are completed. 

EDUCATION AND EXPERIENCE REQUIREMENTS 

Bachelor's Degree (Preferred): In fields like Hospitality Management, Event Management, Public Relations, Marketing, or Business Administration OR An associate degree or specialized certifications (e.g., Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP)) can also be sufficient. 

High School Diploma or equivalent required  

At least 1 year experience in event management preferred 

Possess and maintain a clear criminal and driving record. 

Must be capable of obtaining and maintaining certification in CPR, First Aide, and perform if necessary. 

KNOWLEDGE, SKILLS AND ABILITIES 

Knowledge of regulations related to public events, such as health and safety codes, permits, insurance, and crowd control. 

Basic knowledge of event promotion techniques, social media marketing, and creating engaging events. 

Ability to juggle multiple tasks and deadlines, often simultaneously, while maintaining attention to detail. 

Ensuring that every detail, from decorations to schedules, is accounted for and executed correctly. 

Ability to quickly adjust to changes in plans, whether it's a last-minute client request or an unforeseen issue that arises during the event often under pressure. 

Ability to maintain composure and work effectively, especially when handling multiple aspects of a large-scale event. 

Ability to manage and lead a team effectively, ensuring all roles and responsibilities are clear and that tasks are completed efficiently. 

Understanding of the event planning process, from conceptualization to execution, including the management of logistics, timelines, and resources. 

SPECIAL REQUIREMENTS 

At least 21 years of age 

Current driver’s license issued by state of residence. 

Satisfactory Motor Vehicle Report. 

PHYSICAL AND DEXTERITY REQUIREMENTS (with or without accommodation) 

Ability to stand, walk, and move for extended periods of time 

Ability to lift, carry, and move items up to 25 pounds, such as game equipment, supplies, and materials. 

Must be able to bend, stoop, kneel, and crouch to perform tasks like setting up equipment or cleaning. 

Ability to work in varying weather conditions, including heat, cold, and rain. 

Good manual dexterity and hand-eye coordination to handle tools and equipment. 

 SENSORY REQUIREMENTS (with or without accommodation) 

Vision: Ability to see and read program materials, signage, and written reports; ability to observe participants and ensure safety during activities. 

Hearing: Ability to hear and respond to communication via radio, beeper, or cell phone; ability to monitor sounds in the environment (e.g., participant calls for help, safety alarms, or disturbances). 

Speech: Ability to communicate clearly and effectively with staff, participants, and the public, both in person and via radio or phone. 

Smell: Ability to detect unusual or hazardous odors, such as gas leaks, smoke, or the need for cleaning/restroom maintenance. 

Touch: Ability to handle equipment, perform maintenance tasks, and respond to situations that require physical interaction, such as assisting injured patrons. 

ENVIRONMENTAL HAZARDS 

Physical Hazards: These include slips, trips, and falls, heavy lifting, electrical hazards, and the risk of injury from sharp objects or equipment. 

Outdoor Event Risks: Weather conditions, insect exposure, sunburn, or heatstroke are common in outdoor events, along with potential allergic reactions. 

Safety and Security: Fire hazards, structural instability of temporary structures (like tents or stages), and chemical exposure from cleaning supplies or decorations can pose risks. 

Mental and Emotional Strain: Stress, fatigue, and the pressure of handling emergency situations can impact mental well-being. 

Biological Hazards: Illnesses or food allergens may present health risks in large gatherings, especially without proper health and safety protocols. 

 DISCLAIMER STATEMENT 

The above is intended to describe the content of and requirements of the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  Recreation District #1 of St. Tammany reserves the right to change, add, or delete at any time from this job description to meet the need of the organization. 

At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and every effort matters. Whether you're a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger. 

One Park. One Team. One Vision. 

JOB SUMMARY

The Sports Operations & Concessions Asst. plays a dual role supporting both athletic programming and concessions at Pelican Park. This position is responsible for accurate game scorekeeping, timekeeping, and player participation tracking while also performing quality concessions operations, including customer service, food service, and cash handling. The role ensures a safe, organized, and enjoyable experience for all participants, spectators, and guests, contributing to the overall mission of the Parks and Recreation Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Athletics & Scorekeeping

• Arrive early to prepare scorebooks, substitution sheets, and game materials.

• Record team rosters, player names, and jersey numbers.

• Maintain accurate game documentation: running score, fouls, points, possession arrow, and other required statistics.

• Operate scoreboard and game clock equipment.

• Communicate with referees, coaches, and site staff regarding game flow, fouls, and score accuracy.

• Track player participation to meet youth minimum playtime requirements.

• Submit completed scorebooks and documentation at the end of each game.

Concessions & Guest Services

• Greet and assist customers in a friendly and professional manner.

• Take and process customer orders for food, beverages, and merchandise.

• Prepare and serve menu items following food safety and quality standards.

• Handle cash and operate POS systems accurately.

• Maintain a clean, organized, and sanitary concessions environment.

• Restock inventory and ensure product availability throughout events.

• Set up and break down concession areas before and after events.

• Address customer concerns professionally and resolve issues efficiently.

Cross Departmental Expectations

• Provide exceptional customer service across all recreation environments.

• Communicate effectively with supervisors, co-workers, coaches, officials, and patrons.

• Uphold safety, cleanliness, and compliance with all district policies.

• Support event operations as needed, including large tournaments, special events, or peak traffic days.

QUALIFICATIONS

• Minimum age: 16 years (18+ preferred for adult leagues and cash-handling duties).

• High school diploma or equivalent preferred.

• Experience in recreation, sports, concessions, food service, or customer service preferred.

• Strong attention to detail and ability to multitask in fast-paced environments.

• Ability to operate scoreboards, mobile apps, and basic POS systems.

• Excellent communication and teamwork skills.

• Ability to work evenings, weekends, and holidays as needed.

PHYSICAL AND WORKING CONDITIONS (with or without accommodation)

• Work performed at indoor/outdoor recreation facilities, including concessions areas and gymnasiums.

• Ability to stand, sit, walk, and concentrate for extended periods.

• Ability to lift and carry items up to 25 pounds.

• May include exposure to varying weather conditions and fast-paced environments.

CORE VALUES

• Integrity: Ensure fairness, accuracy, and honesty in recordkeeping and customer interactions.

• Teamwork: Collaborate with coworkers, coaches, officials, and community members.

• Community Engagement: Contribute to a positive, inclusive, and enjoyable park environment.

DISCLAIMER STATEMENT

The above is intended to describe the content of and requirements of the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  Recreation District #1 of St. Tammany reserves the right to change, add, or delete at any time from this job description to meet the need of the organization.

At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and every effort matters. Whether you're a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger.

ONE PARK. ONE TEAM. ONE VISION.

We are seeking enthusiastic and reliable Event Center Attendants to join our team. The ideal candidates will help ensure a smooth event operation by assisting guests, setting up and breaking down event spaces, maintaining cleanliness, ensuring safety, and supporting other event staff. Strong customer service skills and teamwork are essential for the role. This role is perfect for individuals who enjoy working in a fast-paced environment and are passionate about delivering exceptional customer service. This is a part-time role with limited hours, as needed per event schedule.

• Assist with event setup, including arranging furniture, decorations, and equipment.

• Provide excellent customer service to attendees, addressing inquiries and ensuring a positive experience.

• Ensure thorough cleaning of all restrooms and common areas within the Center.

• Regularly remove trash from hallways, bathrooms, conference rooms, and the lobby.

• Help with the teardown and cleanup after events, ensuring all materials are returned to storage.

• Follow all safety protocols and guidelines during events.

• Collaborate with team members and communicate effectively to ensure event success.

• Enforcing Park Rules (No alcohol, pets on a leash, no glass bottles, no fighting, etc.)

• In the event of an incident, completing and submitting Incident Reports

EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Diploma or equivalent required 

• At least 1 year experience in event management preferred

• Possess and maintain a clear criminal and driving record.

• Must be capable of obtaining and maintaining certification in CPR, First Aide, and perform if necessary.

KNOWLEDGE, SKILLS AND ABILITIES

·         Strong communication and interpersonal skills.
·         Ability to work flexible hours, including evenings and weekends.
·         Excellent problem-solving skills and a positive attitude.
·         Ability to lift and move equipment and supplies 50 lbs with repetitive movement.
 
SPECIAL REQUIREMENTS

               • Schedule will vary

• Excellent problem-solving skills and a positive attitude.

• At least 21 years of age

• Current driver’s license issued by state of residence.

• Satisfactory Motor Vehicle Report.

PHYSICAL AND DEXTERITY REQUIREMENTS (with or without accommodation)

• Ability to stand, walk, and move for extended periods during program supervision, event planning, and fieldwork, including various weather conditions (heat, cold, rain) and outdoor environments. 

• Ability to handle the physical demands of event setup, including lifting, bending, reaching and moving equipment or supplies up to 50 pounds.

• Ability to manage various tasks simultaneously with hand-eye coordination. 

• Use manual dexterity to handle equipment and technology.

• Have clear vision and hearing for monitoring events and ensuring safety.

• Respond quickly to emergencies, including assisting with injuries or evacuations.

SENSORY REQUIREMENTS (with or without accommodation)

• Ability to see clearly to monitor activities, identify hazards, and read schedules.

• Ability to hear verbal communications, emergency signals, and participant concerns.

• Ability to communicate clearly with staff, participants, and the public.

• Ability to assess equipment and facilities through physical inspection.

• Ability to detect odors that signal safety or health issues.

At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and effort matters. Whether you are a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger.

One Team. One Park. One Vision. 

DISCLAIMER STATEMENT

The Volunteer Head Coach at Recreation District #1/Pelican Park is responsible for planning and leading team practices, managing game-day activities, and building strong, positive relationships with players, parents, and fellow volunteers. In this role, you will guide a team of young athletes as they develop fundamental skills, gain confidence, and learn the importance of teamwork and sportsmanship—all within a fun, inclusive, and safe environment.

As a coach, you’ll play a vital role in shaping the youth sports experience for children in our community. This opportunity is ideal for individuals who are passionate about sports, mentorship, and community involvement. You’ll serve as a role model, demonstrating respect, integrity, and enthusiasm while promoting the mission and values of Pelican Park. Volunteering as a head coach is a meaningful way to give back and make a lasting impact on the lives of local youth.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Coaching & Instruction:

• Teach fundamental skills and rules of the sport.

• Use age-appropriate coaching techniques.

• Ensure equal playtime and opportunities for all participants.

• Lead practices and games with enthusiasm and fairness.

Safety & Supervision:

• Arrive 15 minutes before practices and games.

• Ensure the playing area is safe and free of hazards.

• Never leave a child unattended after practices or games.

• Provide first aid when necessary and follow safety protocols.

Communication & Organization:

• Communicate schedules, cancellations, and updates to parents and players.

• Attend coaches’ meetings and training sessions.

• Coordinate with assistant coaches and team parents.

• Organize team equipment and uniforms.

Role Modeling & Conduct:

• Demonstrate and promote good sportsmanship and fair play.

• Treat all players, officials, parents, and staff with respect at all times.

• Refrain from using profanity, tobacco, drugs, or alcohol during any team activity.

• Lead by example, especially when coaching your own child.

• Attends staff development meetings, clinics, and other professional activities to improve coaching performance

EXPECTATIONS 

• Respect all officiating decisions-Inappropriate behavior toward referees or officials will not be tolerated under any circumstances. 

• Distribute schedules-Ensure that all parents receive up-to-date practice and game schedules in a timely manner. 

• Punctuality and attendance-Arrive at least 30 minutes before each practice or game and maintain an accurate attendance log for all players. 

• Inclusive coaching provides equal opportunities for every player to participate and develop their skills, regardless of ability level. 

• Follow the Park’s Code of Conduct-Adhere to all behavioral and ethical guidelines established by the recreation department. 

• Report incidents-Notify facility staff or park representative of any incidents or concerns immediately following games or practices. 

• Be a positive role model-Represent the team and the recreation program with professionalism, integrity, and enthusiasm at all times.

QUALIFICATIONS 

• High school diploma or equivalent required 

• 1 year coaching experience 

• Knowledge of offensive and defensive positions 

• Basic knowledge of rules and regulations for the sport they coach.  

• Must be detail-oriented and highly organized.  

ELIGIBILITY CRITERIA  

• Must be at least 21 years old. 

• Must pass a criminal background check.

• Must complete required Coach’s training. 

• Must agree to and follow the Park’s Code of Conduct. 

ADDITIONAL INFORMATION 

Volunteer opportunities at Pelican Park are seasonal and may vary throughout the year based on current programs, special events, and park needs. The assignments will be matched based on your interests and the Park’s current volunteer needs. 

Volunteers will report to the division supervisor or designated coordinator overseeing the area where they are placed. Training and guidance will be provided based on the nature of the assigned duties. 

DISCLAIMER STATEMENT 

Volunteering at Pelican Park is a way to support the community and enhance the Park experience for all, but it does not constitute employment. Volunteers serve in an unpaid capacity and are not entitled to compensation or employment benefits. All volunteers are expected to represent Pelican Park in a respectful and professional manner and abide by all park rules and policies. The above is intended to describe the content and requirements of the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Recreation District #1 of St. Tammany reserves the right to change, add, or delete at any time from this job description to meet the need of the organization.

At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and every effort matters. Whether you're a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger. 

One Park. One Team. One Vision. 

The Recreation Youth Assistant Coach is responsible for assisting in the planning, coordination, and implementation of youth and adult sports programs. This role involves coaching, mentoring, and supervising participants to promote skill development, teamwork, and sportsmanship in a safe and inclusive environment. This is a volunteer position ideal for individuals passionate about community engagement and developing and aspiring youth to become mindful, productive citizens. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Uses a variety of instructional techniques to meet the needs and improve the abilities of players.
• Assists with the planning of and implements the program’s instructional goals and objectives to ensure the overall development of players.
• Works with other coaches and designated recreation staff toward a common goal.
• Establishes performance criteria to evaluate players’ athletic abilities initially and on a regular basis.
• Conferences with parents/guardians as necessary regarding performance of their child.
• Determines program strategy based on the participants’ capabilities.
• Encourages sportsmanlike conduct in all phases of athletic activity at all times.
• Takes all necessary precautions to protect players and facilities, including protecting students from hazing/bullying.
• Maintains and secures all equipment and supplies.
• Organizes seasonal schedule for upcoming seasons with Lead Coach, and designated recreation sports staff.
• Follows established procedures in the event of an athlete’s injury
• Represents the District in a professional manner at all times.
• Maintains nondiscriminatory practices in all activities.
• Attends staff development meetings, clinics, and other professional activities to improve coaching performance.

EXPECTATIONS 

·   Respect all officiating decisions-Inappropriate behavior toward referees or officials will not be tolerated under any circumstances. 

·   Distribute schedules-Ensure that all parents receive up-to-date practice and game schedules in a timely manner. 

·   Punctuality and attendance-Arrive at least 30 minutes before each practice or game and maintain an accurate attendance log for all players. 

·   Inclusive coaching-Provide equal opportunities for every player to participate and develop their skills, regardless of ability level. 

·   Follow the Park’s Code of Conduct-Adhere to all behavioral and ethical guidelines established by the recreation department. 

·   Report incidents-Notify facility staff or park representative of any incidents or concerns immediately following games or practices. 

·   Be a positive role model-Represent the team and the recreation program with professionalism, integrity, and enthusiasm at all times.

QUALIFICATIONS 

·   High school diploma or equivalent required 

·   1 year coaching experience 

·   Knowledge of offensive and defensive positions 

·   Basic knowledge of rules and regulations for the sport they coach.  

·   Must be detail-oriented and highly organized.  

ELIGIBILITY CRITERIA  

·   Must be at least 18 years old

·   Must pass a criminal background check

·   Must complete required Coach’s training 

·   Must agree to and follow the Park’s Code of Conduct 

ADDITIONAL INFORMATION 

Volunteer opportunities at Pelican Park are seasonal and may vary throughout the year based on current programs, special events, and park needs. The assignments will be matched based on your interests and the Park’s current volunteer needs. 

Volunteers will report to the division supervisor or designated coordinator overseeing the area where they are placed. Training and guidance will be provided based on the nature of the assigned duties. 

DISCLAIMER STATEMENT 

Volunteering at Pelican Park is a way to support the community and enhance the Park experience for all, but it does not constitute employment. Volunteers serve in an unpaid capacity and are not entitled to compensation or employment benefits. All volunteers are expected to represent Pelican Park in a respectful and professional manner and abide by all park rules and policies. The above is intended to describe the content and requirements of the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Recreation District #1 of St. Tammany reserves the right to change, add, or delete at any time from this job description to meet the need of the organization.

At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and every effort matters. Whether you're a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger. 

One Park. One Team. One Vision. 

Pelican Park welcomes passionate, community-minded individuals to join our team as unpaid Volunteers. As a Park Volunteer, you play an essential role in enhancing the park experience for visitors and supporting the smooth operation of park activities. You will work closely with park management and fellow volunteers to maintain a clean, safe, and welcoming environment. This is a flexible and rewarding opportunity to give back to the community, meet new people, and support the Park's One Park-One Team mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain good public relations with participants, parents/guardians, other staff members and general public.

Responsible for keeping accurate records, maintaining records and completing reports as necessary.

Maintain a clean, orderly, safe and secure environment for participants.

Communicate effectively with staff, participants and parents/guardians.

Enforce rules and regulations, policies and procedures in a responsible manner.

Friendly, positive attitude and willingness to help

Ability to follow directions and work independently or as part of a team

POTENTIAL VOLUNTEER ASSIGNMENTS INCLUDE

• Special Event Support:

o Staff the Pelican Park booth during community events

o Distribute seasonal park information and answer general questions

• Guest Services:

o Serve as greeter and/or usher for events at the Castine Center

o Assist guests with directions, seating, and event-related inquiries

• Nature Program Assistance:

o Support instructors or naturalists during outdoor programs

o Help with setup, cleanup, and participant engagement

• Park & Facility Maintenance:

o Assist with light maintenance tasks at park facilities

o Support trail maintenance efforts including debris clearing and upkeep

KNOWLEDGE, SKILLS AND ABILITIES

Strong interpersonal skills with the ability to engage with diverse visitors.

Ability to work collaboratively with a team of volunteers and park staff.

Commitment to punctuality and following through on responsibilities.

Flexibility in handling various tasks and responding to dynamic park environments.

A passion for community service and a genuine interest in outdoor recreation and park activities.

SPECIAL REQUIREMENTS

At least 15 years of age

Current driver’s license issued by state of residence.

Satisfactory Motor Vehicle Report and background check.

PHYSICAL AND DEXTERITY REQUIREMENTS (with or without accommodation)

Ability to stand, walk, or move around for several hours during events or regular shifts. (based on assignment)

Duties may include setting up or dismantling equipment, moving supplies, and maintaining park areas, which can require lifting, bending, and reaching.

Fine motor skills are important for tasks like handling small tools or equipment, performing routine maintenance, and assisting with event setups.

The outdoor setting often calls for endurance and the ability to adapt to varying weather conditions while performing physical tasks.

ENVIRONMENTAL HAZARDS

Exposure to extreme heat, cold, or sudden weather changes.

Risk of slips, trips, or falls due to uneven surfaces or obstacles.

Possibility of insect bites, stings, or encounters with local wildlife.

Exposure to pollen, plant irritants, or other natural allergens.

Potential contact with pesticides or other maintenance chemicals.

Additional Information:

Volunteer opportunities at Pelican Park are seasonal and may vary throughout the year based on current programs, special events, and park needs. Assignments will be matched based on your interests and the Park’s current volunteer needs.

Volunteers will report to the division supervisor or designated coordinator overseeing the area where they are placed. Training and guidance will be provided based on the nature of the assigned duties.

DISCLAIMER STATEMENT

Volunteering at Pelican Park is a way to support the community and enhance the Park experience for all, but it does not constitute employment. Volunteers serve in an unpaid capacity and are not entitled to compensation or employment benefits. All volunteers are expected to represent Pelican Park in a respectful and professional manner and abide by all Park rules and policies. The above is intended to describe the content of and requirements of the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  Recreation District #1 of St. Tammany reserves the right to change, add, or delete at any time from this job description to meet the need of the organization.

At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and every effort matters. Whether you're a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger.

One Park. One Team. One Vision.